Tezpur University Sets Deadline for Faculty Vacation Duty Reports
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Tezpur | January 16, 2026
Tezpur University has issued a notification directing Heads of Departments, Centres, and Cells to submit details of official duties performed by faculty members during the Winter Recess 2026. The submission is required for the purpose of crediting earned leave to eligible faculty members.
The notification, dated January 15, 2026, specifies that the information must be forwarded through the concerned Deans in the prescribed format and submitted to the Office of the Registrar (in-charge) by January 23, 2026.
🔹 Key Details
- Vacation Period: Winter Recess from January 1, 2026 to January 15, 2026
- Submission Deadline: January 23, 2026
- Submission Route: Through the concerned Dean
- Submission To: Office of the Registrar (in-charge)
📄 Required Information & Attachments
Departments must provide:
- Copy of order / notification / intimation allotting duties during the recess
- Periods of vacation availed by each faculty member
- Actual dates/periods of duty performed, supported by relevant documents
The prescribed format includes:
- Department / Centre / Cell name
- School name
- Faculty member’s name and designation
- Vacation period availed
- Duty period and description of assignment
The form must be signed by the Head of the Department/Centre and countersigned by the Dean.
🚫 Duties Not Eligible for Earned Leave Credit
The notification clearly states that the following will not qualify for earned leave credit:
- JOSAA–CSAB admission-related work
- Ph.D. student guidance
- Funded project-related activities
📌 Late submissions will not be processed for earned leave credit.
🧾 What This Update Means
Faculty members who were formally assigned official duties during the winter vacation can receive compensatory earned leave, provided the duties are supported by valid documentation. The process ensures transparency and accountability in leave crediting.
⏭️ What to Do Next
- Heads of Departments / Centres / Cells should collect duty details from faculty members and complete the prescribed format
- Ensure all supporting documents are attached
- Route the submission through the concerned Dean
- Submit to the Registrar’s office by January 23, 2026
Faculty members are advised to promptly share accurate details and documents with their respective Heads to avoid missing the deadline.
ℹ️ Brief Context
Universities commonly compensate faculty members for official duties performed during vacation periods by crediting earned leave. Tezpur University follows this established practice to recognise additional responsibilities undertaken beyond regular academic schedules.
Departments are advised to strictly adhere to the timeline and guidelines to ensure smooth processing of earned leave credits.
